Decisioning and confirming bids

Quickly view and action all the bids received for active competitions via the 'Competition results' section of the 'Manage' area. The following sections will help support an efficient competition results announcement:

Confirm results

This view shows a summary of results for competitions that received bids. Any competition that received zero bids, will not be visible here as there are no further actions required. 

A help box gives a 3 step overview of the process. Actions on this page include:

  • Download a file with all the bids from all active competitions (does not include archived competitions)
  • View a summary of the following data points per competition (list ordered alphabetically): 
    • Number of bidders 
    • Number of bids still requiring a decision 
    • Number of accepted bids 
    • Number of rejected bids 
    • Confirmed? [Yes / No]
  • Easily see which competition still have decisions outstanding
  • Easily see which competitions still need to be confirmed 
  • As Competitions are processed, the table data will update to reflect changes
  • Once a Competition is archived, it will automatically be removed from this table and the file

Decisioning bids

Decisioning bids by file

  • Go to Manage > Competition results > Bulk decision bids
  • Download a file containing all the bids (also available via Confirm results view), button is titled “Download unconfirmed bids”
  • Analyse all the bids for each competition in one file and set the decisions for each in the 'Decision Details' columns at the end of the file 
  • Rejected bids must be accompanied by a reason (fixed inputs are detailed in the file 'ReadMe')
  • Upload the file to assign 'Accept' or 'Reject' statuses to all the bids in bulk mode. Please ensure when typing in ‘Accept or Reject’ that the first letter is capitalised.
  • Check the decisions via the table on Confirm Results view

Decisoning bids per competition

  • Go to Manage > Competition results > Confirm results
  • To decision the bids of a competition, click on the “View” button on the far right of each competition row
  • Each bid for this competition can be seen - under the “Response” column there is the option to click either Accept or Reject. Choose your response. Remember that rejections must be accompanied by a reason
  • The platform will save the response, so please feel free to exit the competition and leave the response as a ‘draft’ until ready to confirm the bid (details on how to do this are below)

Confirming bids

Confirming bids is the final step to finalise the competition results. When the confirmations are made, the decisions can’t be amended and flex providers will be notified. There are two ways to confirm bids, either confirm all of the decisioned bids in bulk, or one by one per competition. Please see details on each method below. 

Bulk confirm

  • Go to Manage > Competition results > Confirm results 
  • Check the bids and decisions are correct
  • Click on the button at the bottom of the page titled ‘Confirm bids’ once ready to confirm all of the bids
  • A modal appears, please read through this and confirm when ready 
  • Flex providers will be notified via email on the day of confirmation (at 7pm UTC). In addition, a summary notification will also be sent to the System Operator. 

Confirm each competition individually

  • Go to Manage > Competition results > Confirm results 
  • Click on the ‘View’ button found on the far right edge of each competition row
  • Check the bids and decisions are correct
  • At the bottom of the page there is a tick box labelled “I acknowledge once confirmed, competition results are final and cannot be amended”. Tick this box and click confirm once ready
  • Flex providers will be notified via email on the day of confirmation (at 7pm UTC). In addition, a summary notification will also be sent to the System Operator. 

View results

Competition results can be checked in a file by going to Manage > Competition results > View results. This file will show all competition results (both won and lost bids). 

An additional place to check competition results is to go to Manage > Contracts and a file can be downloaded to check the winning contracts only. 

Please reach out to support@picloflex.com if you have any questions.

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